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Licensed Contractor: TACLB00105442E Verify →

📧 HVAC247PRO Email Templates

Beautiful, Professional Email Templates for Customer Communication

1️⃣ Admin Notification Email

Sent to: info@hvac247pro.com when a customer fills out the contact form

Purpose & Features:

  • Immediate notification when someone contacts you
  • All customer details in one organized email
  • Direct links to call or email the customer
  • Action reminder: Callback within 1 hour
  • Professional formatting for easy reading

When This Email is Sent:

// Triggered when customer submits contact form
→ Customer fills out form on website
→ Form validation passes
→ Email sent to: info@hvac247pro.com
→ You receive notification instantly
→ Call customer within 1 hour

2️⃣ Customer Autoresponder Email

Sent to: Customer's email address immediately after form submission

Purpose & Features:

  • Professional confirmation email
  • Sets expectations (1-hour callback)
  • 24/7 emergency phone number prominently displayed
  • Why Choose Us section builds trust
  • Summary of their submission
  • Multiple opportunities to call (emergency CTA)

When This Email is Sent:

// Triggered immediately after customer submits form
→ Customer fills out contact form
→ Form validation passes
→ Autoresponder sent to customer's email
→ Customer receives professional confirmation
→ Sets expectation for 1-hour callback
→ Provides emergency phone number if urgent

🚀 How to Use These Templates

Step-by-step implementation guide

Files Created:

  • email_config.php - Configuration with your credentials
  • contact_handler_smtp.php - Email sending logic
  • test_email.php - Test script to verify emails
  • email_templates_preview.html - This preview page

📝 Setup Instructions:

1. Download PHPMailer:
composer require phpmailer/phpmailer
OR
Download from: https://github.com/PHPMailer/PHPMailer
Extract to: site/phpmailer/

2. Configure email_config.php:
- SMTP credentials already set
- Password: pcnw ufgo kxiy tsyt

3. Test the email system:
Visit: http://localhost:9500/test_email.php

4. Check your inbox:
- info@hvac247pro.com
- hayonnisso@gmail.com

5. Update contact form (already done!):
- Form now uses contact_handler_smtp.php
- Sends both admin notification and customer autoresponder

✅ Email System Features:

✓ Professional HTML email templates
✓ SMTP delivery (more reliable than mail())
✓ Dual email system:
→ Admin notification to business
→ Customer confirmation autoresponder
✓ Mobile-responsive design
✓ Brand colors and styling
✓ Call-to-action buttons
✓ Emergency service CTA
✓ Trust-building content
✓ Summary of submission details

Ready to Test?

Click the button below to send test emails to info@hvac247pro.com and hayonnisso@gmail.com

📧 Send Test Emails Now

Who does emergency HVAC repair in Houston?

HVAC247PRO provides 24/7 emergency HVAC repair throughout Houston and surrounding areas. We respond within 60-90 minutes. Call 346-451-1559 now.

What areas do you service?

We service Houston, Sugar Land, Katy, Pearland, The Woodlands, and all surrounding areas within 50 miles of Houston, Texas.

How fast can you respond to emergencies?

We respond within 60 to 90 minutes for all emergency HVAC repairs. We're available 24 hours a day, 7 days a week, including weekends and holidays.

HVAC247PRO | (346) 451-1559 | Houston, TX 77002